Procedures Gap Assessment
Try our complimentary and confidential Gap Assessment offer if you are curious about how Lean approaches can simplify your management system.
Management System Gap Assessment:
Objective
The gap assessment of your quality, environmental or any other ISO management system will identify strengths, weaknesses, and opportunities to drive improvements in:
- Cost of maintenance of the management system,
- The structure of the documentation system,
- Process interactions,
- A number of documents, and
- Quality of management system procedures and instructions.
The process:
Depending on the size of your company and the management system, the gap assessment may take between two and three days. You may choose to expand the assessment duration if your organization wants to expand the analysis of the system beyond initial objectives. To perform an effective gap analysis, your organization will ensure that:
- Key players in the management system are available for the duration of the assessment: Quality Manager, documentation management personnel, and others.
- Your organization provides your consultant with access to your documents via Dropbox, SharePoint access, or e-mail.
We will examine the quality of your documents against the twenty-seven wastes and deficiencies in typical procedures. We will report our findings and opportunities using our Lean-O-Meter.
The deliverables:
You will receive a detailed gap assessment report that includes:
- Highlights and lowlights,
- Priorities and focus areas,
- Estimated cost savings and justification of transition to Lean,
- Key management system interested parties and issues,
- SWOT analysis for key findings,
- Proposed action plan
Transition to Lean Management System
Our consulting services enable clients to realize significant savings by transforming their ISO management systems to the Lean state. The benefits of such transition are numerous:
- Cost reduction,
- Simplification of procedures and instructions,
- Improved user understanding of documents,
- Reduction in cost of training and time for training,
- Better utilization of personnel,
- Streamlined process flows,
- Reduction of the number of documents, and many others.
We provide essential information and hands-on implementation assistance to make your system Lean and efficient. You may apply these consulting services to any manufacturing or service operations compliant with ISO 9001, ISO 13485, ISO 14001, and others to improve your systems’ performance.
Lean ISO management system implementation
If you are new to the management systems and need to implement a new ISO standard compliant system, our experts will help you avoid typical mistakes while creating your new system. We will focus on
- Review of your current documented processes,
- Development of an effective management system structure,
- Identification of the media where documents and records reside,
- Development of the documents required by the standards and your operation,
- Training of your personnel on the techniques for writing clear procedures,
- Guidance on the use of Lean techniques for ISO management systems and documentation
- Assisting you in selecting a registrar, if you need a certified management system,
- Supporting you in preparation for your certification audit and others.
Lean Integrated Management Systems
Integrated management systems present the most significant opportunity for optimization. Nearly all companies implemented their quality, environmental, safety, and other systems independently, thus resulting in numerous redundant processes such as documentation management, internal audits, non-conformity and corrective actions, and many others. While transitioning your integrated management system to the Lean state we focus on system optimization.
Objectives:
- Identify and eliminate duplications,
- Develop Lean processes to address requirements,
- Identify the most optimal structure of the documentation system,
- Clarify process interactions,
- Identify opportunities for improvement in the quality of your procedures and instructions.
The process:
- Compare your management systems side-by-side to identify and eliminate duplications,
- Key processes documented in the Lean format to address requirements of the standards and your organization’s needs,
- Analysis of the current documentation and records system structure to Identify the most optimal configuration,
- Establish a list of the processes used to define optimal process interactions map,
- Identify opportunities for improvement in the quality of your procedures and instructions.
The deliverables:
- Reduced number of documents with a target of 25% reduction,
- Reduced the word count in procedures with a target of 50% reduction,
- Estimated cost savings resulted from transition to Lean,
- Key management system interested parties and issues,
- SWOT analysis for the needs of the key interested parties,
- Complete Process Interaction Matrix,
- Proposed action plan for continual improvement of the management system.
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